GPS tracking and data privacy

When implementing a GPS tracking solution, companies should consider privacy and legal concerns. Data privacy is more important than ever, and companies must comply with legislation and regulations.

In many countries, there are rules for how companies can use GPS tracking. In the European Union, the General Data Protection Regulation (GDPR) applies to GPS tracking. Effective May 25, 2018, it standardizes data protection across the EU.

GpsGate Server helps you follow local data and privacy regulations like GDPR. With our solution, you can maintain data integrity and employee privacy.

Common reasons for a company to introduce a vehicle tracking solution:

  • Improve logistics and effectively use assets and fleets
  • Increase personal security for drivers
  • Prevent cargo loss, spoilage, and theft
  • Provide better customer service and reduce complaints

If the purpose of vehicle tracking is justified and well defined, it is normally OK for a company to introduce a GPS tracking solution.

When introducing a tracking solution, you must be transparent with employees. You must also follow all best practices to protect employee data. If you are tracking vehicles, employee data is often intertwined. GDPR and other legislation across the world take this into account.

GpsGate has many functions that help companies protect data and employees.

A few features that help our clients remain compliant with local data privacy laws:


Data retention and clean up

Data retention rules can be set at the server or application level. Data in GpsGate Server can be stored as long as it is needed. When the data is not needed anymore, it can be deleted automatically. We call this function ”Clean Up.” You can read more about Clean Up here.

User access control

Companies can define user access with GpsGate Server. Each user has an individual login and is assigned a ‘role’ that defines their access level/user rights. You control exactly what data each application and user has access to. You can learn about defining privileges through roles & users and tags & views in the linked videos.

System audit capability

Administrators can see who has accessed or deleted data at any point. GpsGate Server logs actions in the system, making the system auditable. Examples include data deletion, user deletion, and dismissal of an alarm. Read more about user actions here.

Scheduled tracking - track only during office hours

You can control exactly when your fleet is tracked. For example, you might only want to track your fleet during office hours. If employees use their personal vehicles, companies can schedule tracking during working hours. You can set up tracking according to worker shifts or any other custom timetable. Tracking is based on roles, so different schedules for different users is possible. You can read more about the TrackingSchedule feature here.

Onsite server - behind the firewall

Many companies want on-site server hosting for more control and security. Companies may also have strong IT infrastructure and want to use an internal secure server. Police forces and others with highly sensitive data often need this. GpsGate Server can be installed on an on-site server behind a firewall. It can operate with SSL encryption (https) to improve data security.

Compliance with local laws for GPS tracking data privacy is always important. Companies should talk with local trade groups to learn more and be familiar with any legislation.


Learn more about General Data Protection Regulation on the EUR-Lex site.

Getting started with GpsGate

If you want to try GpsGate Server, start your 30 day free trial today.

Read more about how to download GpsGate Server and install it on site here.

If you have questions or want to get in contact with a local GpsGate partner, please contact us at .(JavaScript must be enabled to view this email address).

This post was originally published in October 2014 and has been updated for accuracy and comprehensiveness.

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